Access Control system [ACS] is a unique system in many ways. It is a customized application for any enterprise as it regulates the movement of people based on who can be where at what time.
Different organizations achieve different goals by implementing access control systems:
- Manage security for high-security areas
- Manage the process of Operations/working
- Manage compliance as per Industry Standards
- Manage Time & Attendance
- Manage Vehicle Parking
- Manage Visitor/ Vendor Movement
- Manage Asset Tracking
- Manage Online human tracking
- Manage Fire Compliances for evacuation drill etc.
- Manage Contract & Labour movement
Everything in Access Control System revolves around ID. Based on ID, we can make a blacklist and whitelist of all kinds of people visiting the facility. To a person’s ID, we can attach sub-IDs and Asset IDs for working in a more manageable way. So, ID management becomes the stepping stone of having an effective Access Control System.
Every person before enrolling in the system has to go through an ID Management Process wherein all critical data like photographs, government ID, biometric of all 10 fingers and other relevant documents are digitally stored and they are verified as per user requirements. Once verified by ID Management software, the user is given a level for getting enrolled in Access Control System.
For a multi-locational organization, all these records of different units are managed centrally. By applying ID management software, we make sure to manage blacklisting of people, organizations and manage people, organizations who re-visit or re-join the company. People may change their identity but they cannot change their biometrics.
Strict adherence has to be complied after the Enrolment process of a person in Access Control System to happen strictly after ID management processor ID Management to HR, then to Access System as per the process of the organization. We can have modules for training – process-based training or security or safety training. If the training is not done or not renewed, then the identity management system will deactivate the individual entry via access control system.
All the logs (event and alarm) of people’s movement inside the organization should be kept for three to six months. It is better to have CCTV integration with access control to view a video clip of every event and alarm from the access control system. This means if you want to see the activity of any person in access control, you will simultaneously get one minute clip of that person while entering or exiting from the access control area.